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Step 1
Your Idea Inventory
Download and complete the Idea Inventory, then e-mail it back. The inventory will cover the details of your wedding,
and the invitation styles,sizes colors, and papers you're interested in. Be sure to include any and all pictures related to your
wedding's "look"...even if they're only ideas!
Step 2
Inspiration Boards
If you haven't included any inspiration board pics or URLs in your Idea Inventory, you will be sent a large e-mail with a
lot of pictures that will help you to define your style and overall "theme". The job of a designer is to gain a clear
understanding of how you want your wedding to look...that understanding will be represented in the look of your
wedding stationery.
Want to be a step ahead? Check out the following websites to gain inspiration:
Snippet + Ink
The Perfect Palette
You will also be given access to the Evenstar Paperie blog where all waiting lists and production notes are published daily.
Step 3
Preliminary Designs
You will receive 2 - 3 preliminary designs (free of charge, of course) via e-mail. These preliminary designs are computer
mock-ups of your invitation. Your job is to let us know what you like and give a few suggestions as to why the things you
don't like don't work for you. We will take your suggestions and create 1 or 2 more designs for you. This process
continues until everything is just right! Most often, the "final" design is a composite of both (or all) preliminary designs.
Step 4
Proof
A physical proof of your invitation is made with all layering, embellishments, and inserts. Once the proof is put together,
it will be photographed and put on the website. You will be sent an email with the link to your photos! If you like what
you see, you move to Step 5!
We ask that you do not make any content changes during the proof stage. Content changes and other revisions are made
in Step 6...
Step 5
Price Quote
Once we have created your invitation, we will send you a detailed inventory of all materials and services needed to
complete your order. This inventory also includes a price quote. We make every effort possible to stay within your
budget...if it isn't possible, we will suggest some alternatives that can help to bring down the cost without sacrificing the
general "look" of your stationery.
Step 6
Mailing
Once the price quote is complete, you will receive a mailing. This mailing will include:
This is the step where you make all your revisions and content changes. It is best for everyone involved in
revisions are made directly on the Proof Approval Form so that everything is in one place! E-mailing
revisions prior to final approval becomes problematic because, chances are, we will exchange 50+ emails during the
design process. Going through all of them to make sure we have executed every change and update is incredibly time
consuming and can get confusing if there have been multiple revisions to the same piece of content.
Step 7
Finalization and Production
When your Proof Approval Form and contract are received, your spot in production will be reserved.
Your contract will specify the date that your materials fee will need to be paid. You may choose to pay this fee early or at
the time in which it is due. Please note that if you have changed papers, quantities or formats in your proof approval, you
should wait to receive a revised quote before paying for materials.
You will enter "Final Edit/Production" status on the day your materials are ordered. This does not mean that production
starts on this day. It simply means your materials have been ordered. Check the lists on the blog to see your status during
this time. When the 2 or 3 people ahead of you see a status change to "Final edit in progress" or "Final approval needed",
know that you are up next!
Just before printing, you will receive a Final Edit with all the corrections specified on your Proof Approval Form. You
have 24 hours to send approval or make additional revisions. If you are using Guest Addressing services, you will also
need to send your address list at this time (see "Frequently Asked Questions" page for addition information about final
approval and addresses)
After giving final approval, your status will change daily from "ready to print" to "printing" to "going into production"
and then to a percentage of completion. If you have not send in the final update to your address list, know that once you
reach 85%, you will be asked for it and need to have it ready! If it is not ready at this time, we will go ahead with the list
we have on file and then provide you with blank envelopes to hand-write the remainder.
Step 8
Services Payment and Shipping
When your order is complete, you will be notified via email and given shipping options: FedEx Ground, USPS Priority,
FedEx 2-Day, and FedEx Overnight. Once you choose your shipping option, the charge for it will be added to your
service fees and you will receive a final invoice. We prefer final payment to be done via PayPal as it is instantaneous and
your order can ship the same day. If you choose to send us a check instead, shipping can be delayed until the check is
received.
Some clients prefer to pay service fees via check when their project goes into production. If you choose to do this, you
will be invoiced for shipping upon completion of the project, but your order will ship on the day in which it is finished,
provided we have received the service fee payment. You have 14 days to send the shipping payment before an additional
fee will be assessed.
Your Idea Inventory
Download and complete the Idea Inventory, then e-mail it back. The inventory will cover the details of your wedding,
and the invitation styles,sizes colors, and papers you're interested in. Be sure to include any and all pictures related to your
wedding's "look"...even if they're only ideas!
Step 2
Inspiration Boards
If you haven't included any inspiration board pics or URLs in your Idea Inventory, you will be sent a large e-mail with a
lot of pictures that will help you to define your style and overall "theme". The job of a designer is to gain a clear
understanding of how you want your wedding to look...that understanding will be represented in the look of your
wedding stationery.
Want to be a step ahead? Check out the following websites to gain inspiration:
Snippet + Ink
The Perfect Palette
You will also be given access to the Evenstar Paperie blog where all waiting lists and production notes are published daily.
Step 3
Preliminary Designs
You will receive 2 - 3 preliminary designs (free of charge, of course) via e-mail. These preliminary designs are computer
mock-ups of your invitation. Your job is to let us know what you like and give a few suggestions as to why the things you
don't like don't work for you. We will take your suggestions and create 1 or 2 more designs for you. This process
continues until everything is just right! Most often, the "final" design is a composite of both (or all) preliminary designs.
Step 4
Proof
A physical proof of your invitation is made with all layering, embellishments, and inserts. Once the proof is put together,
it will be photographed and put on the website. You will be sent an email with the link to your photos! If you like what
you see, you move to Step 5!
We ask that you do not make any content changes during the proof stage. Content changes and other revisions are made
in Step 6...
Step 5
Price Quote
Once we have created your invitation, we will send you a detailed inventory of all materials and services needed to
complete your order. This inventory also includes a price quote. We make every effort possible to stay within your
budget...if it isn't possible, we will suggest some alternatives that can help to bring down the cost without sacrificing the
general "look" of your stationery.
Step 6
Mailing
Once the price quote is complete, you will receive a mailing. This mailing will include:
- The mock-up/proof of your invitation
- The price quote
- Paper swatches of all papers used to create your proof and alternative papers you may want to consider.
- A contract, pre-signed by Evenstar Paperie, to be signed and either faxed or mailed back.
- A separate proof of all text to be proofread
- A Proof Approval Form to be completed and returned.
This is the step where you make all your revisions and content changes. It is best for everyone involved in
revisions are made directly on the Proof Approval Form so that everything is in one place! E-mailing
revisions prior to final approval becomes problematic because, chances are, we will exchange 50+ emails during the
design process. Going through all of them to make sure we have executed every change and update is incredibly time
consuming and can get confusing if there have been multiple revisions to the same piece of content.
Step 7
Finalization and Production
When your Proof Approval Form and contract are received, your spot in production will be reserved.
Your contract will specify the date that your materials fee will need to be paid. You may choose to pay this fee early or at
the time in which it is due. Please note that if you have changed papers, quantities or formats in your proof approval, you
should wait to receive a revised quote before paying for materials.
You will enter "Final Edit/Production" status on the day your materials are ordered. This does not mean that production
starts on this day. It simply means your materials have been ordered. Check the lists on the blog to see your status during
this time. When the 2 or 3 people ahead of you see a status change to "Final edit in progress" or "Final approval needed",
know that you are up next!
Just before printing, you will receive a Final Edit with all the corrections specified on your Proof Approval Form. You
have 24 hours to send approval or make additional revisions. If you are using Guest Addressing services, you will also
need to send your address list at this time (see "Frequently Asked Questions" page for addition information about final
approval and addresses)
After giving final approval, your status will change daily from "ready to print" to "printing" to "going into production"
and then to a percentage of completion. If you have not send in the final update to your address list, know that once you
reach 85%, you will be asked for it and need to have it ready! If it is not ready at this time, we will go ahead with the list
we have on file and then provide you with blank envelopes to hand-write the remainder.
Step 8
Services Payment and Shipping
When your order is complete, you will be notified via email and given shipping options: FedEx Ground, USPS Priority,
FedEx 2-Day, and FedEx Overnight. Once you choose your shipping option, the charge for it will be added to your
service fees and you will receive a final invoice. We prefer final payment to be done via PayPal as it is instantaneous and
your order can ship the same day. If you choose to send us a check instead, shipping can be delayed until the check is
received.
Some clients prefer to pay service fees via check when their project goes into production. If you choose to do this, you
will be invoiced for shipping upon completion of the project, but your order will ship on the day in which it is finished,
provided we have received the service fee payment. You have 14 days to send the shipping payment before an additional
fee will be assessed.
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